Skip Header
Menu

Group Quarters Advance Contact

Group Quarters Advance Contact helps prepare for a successful population count during the Group Quarters Enumeration and Service-Based Enumeration operations.

SHARE:

Administrators:

Information on this page is intended for group quarters administrators and contains important information on the U.S. Census Bureau's process for counting facility residents.

When and Where Will Group Quarters Advance Contact Take Place?

In preparation for Group Quarters Enumeration and Service-Based Enumeration, the Census Bureau will begin contacting facility administrators in February 2020 to obtain important identifying information about their facilities to assist with the enumeration process. The Census Bureau will schedule a date and time to conduct the enumeration and obtain a preferred enumeration method, as appropriate.

For the 2020 Census, Group Quarters Advance Contact will be conducted across the United States, including in Puerto Rico, from February 3 to March 6, 2020.

Group Quarters Advance Contact is conducted from area census offices, which are part of the six regional census centers located in Atlanta, Chicago, Dallas, Los Angeles, New York and Philadelphia.

For the 2020 Census, Group Quarters Advance Contact will be conducted in several phases:

  • Phase 1: The Census Bureau will mail a letter to most group quarters on January 14, 2020, informing them of the 2020 Census, explaining the steps in the Group Quarters Enumeration process, and notifying them that Census Bureau representatives will be calling or visiting their facility.
  • Phase 2: Census Bureau representatives from area census offices will call each group facility to explain the enumeration process and collect certain identifying information about the facility. This phase will take place February 3 through March 6, 2020 (and January 13 through February 25, 2020, for remote areas of Alaska).
  • Phase 3: Census Bureau representatives will conduct personal visits to select group quarters across the United States and Puerto Rico that could not be contacted by phone or were unable to complete the phone interview. The personal visit phase of the operation will be conducted February 21 through March 6, 2020.

What To Expect During Group Quarters Advance Contact

During 2020 Group Quarters Advance Contact, Census Bureau representatives from area census offices will call or visit each group facility to:

  • Verify the group quarters name, address, contact name, phone number, maximum population, and group quarters type code.
  • Collect an expected Census Day population count.
  • Inform the group quarters staff about the various methods of enumeration available. Visit the Group Quarters Enumeration page for more information.
  • Ascertain the preferred enumeration method and set an appointment date and time to conduct the enumeration.
  • Address concerns related to privacy, confidentiality, and security access to the facility.

Each group quarters advance contact interview will take approximately fifteen minutes.

In addition, for the 2020 Census, certain group quarters will be able to select the Electronic Response Data Collection (eResponse) enumeration method. Visit eResponse for more information.


GQE Fact Sheet

Group Quarters Advance Contact Fact Sheet

Fact sheet for Group Quarters Advance Contact.

Download PDF
pdf   English   [< 1 MB]
pdf   Spanish/Español   [< 1 MB]

Advance Contact Letter

Informational Advance Contact Letter for Group Quarters

Letter for the Group Quarters Advance Contact operation sent to facilities December-January 2020. 


Group Quarters Facility Manager Letter

Informational Group Quarters Facility Manager Letter

Letter providing information about the 2020 Census for facility managers.

Download PDF

Group Quarters Health Care Facility Manager Letter

Informational Group Quarters Health Care Facility Manager Letter

Letter providing information about the 2020 Census for health care facility managers.

Download PDF

Group Quarters Student Housing Administrator Letter

Informational Group Quarters Student Housing Administrator Letter

Letter providing information about the 2020 Census for student housing administrators.

Download PDF

eResponse Letter

Informational Copy of the Individual Census Questionnaire

Informational copies of the 2020 Group Quarters Individual Census Questionnaires used for enumeration.

Download PDF